Auxiliary Payroll/HR Benefits Specialist

Payroll
Job #544422
First Review Date: Monday, February 3, 2025

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #544422) Confidential Administrative Support II, Auxiliary Payroll/HR Benefits Specialist, Salary Range: $4,687 - $11,223 monthly. Hiring Range: $5,500 - $5,800 monthly. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a two-year probationary period in Payroll Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

Position Summary:

This is a pivotal role designed to support various aspects of the Sponsored Programs Foundation (SPF) employee life cycle. From initial onboarding and off boarding to benefits configuration, maintenance, and correspondence with third party vendors as well as the accurate and timely semimonthly payroll processing and reconciliation.

Key Responsibilities:

Payroll Processing – 25%

• Manage end-to-end payroll processing for employees.
• Monitoring timesheet submission and approvals are done timely.
• Calculate wages, deductions, and withholdings.
• Ensure compliance with payroll policies and procedures.
• Address payroll-related inquiries and issues from employees.

Benefits Administration – 25%

• Administer employee benefits programs, including health insurance, retirement plans, and other company benefits.
• Initial assessment and ongoing monitoring of retirement eligibility per the rules and regulations outlines in the Principal plan document.
• Assist employees with benefit enrollment, changes, and inquiries.
• Coordinate with benefit providers and accounting personnel to ensure timely payments and updates.
• Administer employee leaves in conjunction with SPF’s Human Resources Coordinator

Human Resources Support – 25%

• Assist with the onboarding process and profile set-up and configuration: New hires, separations, rate changes, category changes.
• Maintain employee records and ensure accuracy and confidentiality.

Compliance and Reporting – 15%

• Stay updated on deferral, state, and local payroll and benefits regulations.
• Prepare and submit payroll and benefits reports as required.
• Ensure compliance with company policies and legal requirements.
• Incumbent will work alongside leaves regarding workers compensation incidences.
• Accounting, new hire, and ad hoc reporting

State Side Campus Support:

• The incumbent will become familiar with the campus payroll systems such as PeopleSoft and PIMS (Payroll Information Management System) in order to properly monitor the shared employee population.
• Will work with a campus counterpart to train a back-up and will keep the campus informed of all changes and process updates.
• Occasional special projects as department needs arise.

Other Duties as Assigned – 5%

Knowledge, Skills, and Abilities Associated with this Position Include:

• Excellent attention to detail and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability for payroll processing and benefits administration.
• Basic understanding of HR policies and practices.
• Proficiency with payroll software and HRIS systems.
• Strong communication and interpersonal skills.
• Basic foundation of knowledge of the principles of organization, administration and management and the ability to analyze and find solutions to problems.
• Demonstrates the ability to work independently and as part of a team.
• Ability to communicate effectively with diverse populations.

Minimum Qualifications:

1. A basic foundation of knowledge of the principles of organization, administration, and management.
2. The ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.

This foundation would normally be obtained through a bachelor’s degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications:

1. Bachelor’s degree in Human Resources, Business Administration, Accounting or related field.
2. One (1) year experience of payroll processing or benefits administration.
3. At least six (6) months of professional or non-professional experience with UKG/Kronos payroll systems.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials for first review is Monday, February 3, 2025. This position is open until filled.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.  Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1176
Publication Date: January 6, 2025