CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Department Coordinator will support academic and departmental operations, facilitate faculty hiring processes, coordinate the schedule of classes, and assist with financial and logistical tasks. Serving as the central communication hub, you'll ensure smooth operation within the department, enabling faculty and student success. You'll be responsible for maintaining departmental records, assisting with payroll and HR processes, managing departmental communications, and ensuring compliance with university policies. Your duties also include updating the department's digital presence, supporting accreditation and program review processes, coordinating student assistant activities, and handling procurement and logistical tasks essential to daily operations and special events.

• Provides administrative support and coordination to the Department Chair and for departmental operations.
• Maintains and updates the departmental website and social media accounts with necessary updates as assigned (Facebook and Instagram), including content creation, posting, and updates.
• Supports the Chair in coordinating and facilitating faculty hiring, search and screen processes, and retention, tenure, and promotion (RTP) processes.
• Coordinates and processes the Schedule of Classes (SOC) built with the Chair, and supports creation, maintenance, and updates to meet departmental FTE targets.
• Assists in the coordination and implementation of department events, student/community outreach activities, and commencement.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser:  https://mycsun.box.com/s/x4saczqnixnap5f9vb17jpwnex148gwr

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity, exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Demonstrated knowledge and ability in coordinating faculty recruitment, hiring, retention, tenure, and promotion processes, including managing personnel actions, payroll processing, maintaining confidential personnel records, and accurately preparing university reporting documents.
• Proficiency in administrative and logistical support, including coordinating procurement processes, preparing hospitality documentation, processing travel and expenditure transactions using financial systems, and organizing departmental events and community outreach activities effectively.
• Proven ability to provide comprehensive administrative support, including coordinating departmental calendars, managing communication channels, maintaining departmental websites and social media, and serving effectively as a liaison between the department chair and various administrative units.
• Skilled in office operations and workflow coordination, with experience prioritizing projects, maintaining accurate department records, implementing departmental policies, ensuring compliance with emergency and continuity plans, and promptly responding to student, faculty, and staff inquiries.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: Administrative Support Coordinator / 1035 / 2
• The anticipated HIRING RANGE: $4367 - $4821 per month, dependent upon qualifications and experience. The salary range for this classification is: $4367 - $6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.  
• This is a Regular position with a one-year probationary period. 
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through October 27, 2025 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.