Job Summary

The SJSU AFROTC University Liaison for the Aerospace Studies (AFROTC) at San José State University is the primary administrative lead responsible for the coordination, execution, and management of academic, operational, financial, and personnel-related functions that support cadet education and faculty success. Serving as the liaison between the university, the U.S. Air Force, cross-town academic partners, and external organizations, this role demands expert knowledge of university systems and Air Force procedures. The position requires confidentiality, strong initiative, and the ability to manage complex processes related to cadet enrollment, military medical examinations, travel, scholarship coordination, facilities, scheduling, technology, and compliance. The SJSU AFROTC University Liaison ensures uninterrupted support for students, adjunct faculty, ROTC events, and department operations in alignment with SJSU and Department of Defense (DoD) regulations.

Key Responsibilities

• Coordinate cadet admissions, enrollment, cross-registration, and academic tracking across SJSU and up to 15 partner institutions, ensuring compliance with university and Air Force requirements
• Build, submit, and manage the department course schedule each term, including classroom coordination, catalog updates, and conflict resolution in PeopleSoft/CMS.
• Maintain accurate cadet records in WINGS and university systems, including transcript verification, commissioning documentation, scholarship tracking, and stipend audits (DFAS)
• Manage department budgets and procurement processes, including requisitions, P-Card reconciliation, CSU Buy transactions, and financial tracking in compliance with CSU and DoD regulations
• Provide comprehensive administrative support to faculty and military cadre, including onboarding, system access, workspace coordination, and separation processing
• Plan and execute department events and ceremonial functions, including Dining Out, commissioning ceremonies, cadet awards, and commencement coordination
• Serve as the primary liaison between SJSU, the U.S. Air Force, cross-town institutions, and external partners to ensure seamless academic and operational coordination

Knowledge, Skills & Abilities

• Comprehensive knowledge of office administration practices, procedures, and workflow management in a complex academic and military-affiliated environment
• Ability to independently interpret and apply university, CSU, state, federal, and Department of Defense policies and procedures
• Proficiency in enterprise systems including PeopleSoft/CMS, WINGS, OU Campus, CSU Buy, and Google Workspace
• Strong financial and budget management skills, including procurement processing, reconciliation, and compliance documentation
• Advanced written and verbal communication skills, including preparation of professional correspondence, reports, and official documentation
• Ability to coordinate multiple priorities simultaneously, manage complex timelines, and meet strict regulatory and academic deadlines
• Demonstrated discretion and sound judgment in handling confidential student, personnel, and military records

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Two years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Bachelor’s degree from an accredited institution is required, preferably in business administration, public administration, education, communications, or a related field. A master’s degree in a related discipline is desirable
• Minimum of three years of progressively responsible experience providing administrative support to a department or program in a higher education or military-affiliated environment
• Demonstrated experience in coordinating academic operations, scheduling, and enrollment for multi-campus partnerships
• Prior experience using enterprise software systems such as PeopleSoft Campus Solutions, CMS, OU Campus, CSU Buy, and Google Workspace
• Proven success in budget management, procurement processes, and financial reconciliation in compliance with university and state policy
• Experience working with military programs (ROTC, DoDMERB, DFAS) or within a Department of Defense framework is highly desirable
• Demonstrated ability to communicate and collaborate effectively with university leadership, faculty, military personnel, students, and external partners
• Experience providing event coordination and support for large-scale or ceremonial events, preferably in an academic or military setting
• Experience supervising or providing directions to student assistants, interns, or junior staff

Compensation

Classification: Administrative Support Coordinator I
Anticipated Hiring Range: $4,047/month - $4,558/month (Step 1 – Step 7)
CSU Salary Range: $4,047/month - $5,896/month (Step 1 – Step 20)


San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: February 24, 2026, through March 11, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.