Job Title

Procurement Professional II

Classification

Procurement Professional II

Auto Req. ID

556459

Salary Range

Classification Range $5,178 - $7,543 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,178 - $6,188 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM         

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Contracts and Procurement department within the Division of Administration and Finance provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. Our goal is to streamline processes, provide guidance, and ensure that all procurement activities meet the highest standards of integrity and transparency. We seek an exceptional individual to join our team as the Procurement Professional II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under the supervision of the Director of Contracts and Procurement, this mid-level position has the responsibility for coordination and execution of purchase orders, service orders, leases, Memorandum of Understanding (MOU’s), service agreements, including highly specialized and long-term contracts. In accordance with State and CSU policies and procedures, the Procurement Professional II works with a high degree of independence, procures a wide variety of commodities and services, develops and reviews specifications, troubleshoots and resolves discrepancies, prepares and executes informal and formal bid solicitations, conducts public bid openings, maintains good supplier relations, and prepares reports as needed.

As a member of the Contracts and Procurement Team, the Procurement Professional II delivers individualized training and exceptional customer support, guides campus users through requisition workflow, interprets procurement policies, responds to vendors and departmental inquiries, and analyzes spend trends to identify cost-saving opportunities. In support of departmental goals and objectives, the Procurement Professional II will also participate in representing Contracts and Procurement in division and campus-wide events. Other duties as assigned.

Essential Qualifications

Equivalent to a bachelor's degree in a related field and two years of relevant experience or one year as a CSU Procurement Professional I. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Under general supervision, performs a variety of professional procurement activities. Incumbents perform moderately complex procurements that require analysis and tend to specialize in particular commodities or services. Independently conducts formal bidding and routine negotiations for procurements. Proactively recommends procurement methods and utilizes systems and technology to assist with procurements. May develop contracts of limited complexity for the purchases of supplies and services. Evaluates and recommends procedure and process changes. Works independently on most day-to-day assignments with general supervision on new assignments or projects to ensure alignment with objectives. Handles multiple work priorities and is accountable for own work results.

Working knowledge of current principles, statutes, regulations, policies, procedures, practices, methods of procurement, contract delivery methods, and contract administration activities. Public procurement knowledge is preferred. General knowledge of principles and practices used in the development of contracts, contract administration, and contract law. Working knowledge of pricing, cost analysis, and principles and practices used in accounting. Working knowledge of benchmarking, budgeting, and cost estimating. w Knowledge of equipment, materials, and services required by a public or large organization. w Skill in evaluating and comparing the product specifications, contract details, and cost elements of a bid or proposal. Demonstrated ability to perform pricing and cost analysis. Ability to analyze and provide solutions. Skill and experience in cost-reduction techniques. Ability to research and compare product, quality, performance, and options. w Skill in performing moderately complex negotiations, which may include, but not limited to, legal terms. Strong communication and interpersonal skills to present ideas and work effectively in a diverse environment. Ability to prioritize, schedule, and undertake concurrent work assignments. Strong organizational skills to plan, organize, and prioritize multiple projects. Ability to effectively use procurement software and tools as well as applicable systems and applications in analysis, research, and reporting activities and projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Experience working in CSU, Higher Education, or Public Sector. Knowledge of state or public general procurement policies and procedures. Knowledge/experience with Enterprise Resource Planning (ERP) Financial Systems as it relates to the procurement functions. Familiarity with clinical, affiliation, and student learning standard agreements.

License/Certifications

A valid California driver’s license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees