Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst, CAR/W. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $74,160 per year, commensurate with qualifications and experience.

Work Arrangements

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Premium Benefits

Comprehensive Health, Dental, and Vision Benefits

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

More details here: Comprehensive Benefits Package

Classification

Administrative Analyst/Specialist – Exempt I

Compensation Notice

CSU Classification Salary Range: $63,288 - $92,208 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 9 ($74,160 per year). Future increases, including step advancement, are subject to contract negotiations.

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Analyst, CAR/W to provide administrative and analytical support to the CSU Center for the Advancement of Reading and Writing (CAR/W). The Administrative Analyst coordinates budget analysis and management, procurement and contracting, purchasing, event planning, travel, data management, communications, and office operations for CAR/W.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Co-Director of Center for the Advancement of Reading and Writing (CAR/W), the Administrative Analyst, CAR/W will perform duties as outlined below:

Budget Management:

-Update and monitor the program and grant budgets for CAR/W in support of Center Co-Directors.

-Reconcile accounts on a monthly basis and track financial transactions for accuracy. Review daily and make appropriate corrections to ensure compliance and appropriate use of funds in accordance with CSU and grantor policies and procedures.

-Provide fiscal guidance on CSUCO and CAR/W policies to partners, stakeholders, and participants.

-Communicate regularly with the ELP Fiscal and Operations Specialist on any critical budget matters that need immediate attention to ensure CSUCO compliance. Work collaboratively on resolutions.

-Initiate and process faculty buyouts/engagement. Remit timely payments to CSU campuses for reimbursement of faculty time.

-Serve as fiscal support to Co-Directors on the annual budget process and work collaboratively with ELP Fiscal and Operations Specialist on submittal of quarterly budget and fiscal year-end projection reports.

-Develop systems to monitor all financial and business-related transactions for CAR/W across funding sources, and ensure follow-through for timely execution of departmental financial transactions.

Accounts Payable and Procurement:

-Monitor and process departmental financial transactions, including expenditures, purchase requisitions, travel claims, staff reimbursements, invoices, campus allocations, procurement credit cards, and external contracts with partner agencies.  Additionally, purchase items needed in the Center and for associated grants.

-Monthly reconciliation of the department credit card (P-Card). Process expenditures consistent with applicable CSUCO procurement policies and procedures.

-In collaboration with the CSUCO Procurement Office, assist with processing and coordinating RFPs and contracts.

-Monitor contract agreements (expiration, amendments, etc.).

-Communicate with campuses, outside vendors and grantors to prepare contractual and grant documents.

Travel:

-Coordinate and assist with authorized travel by CSU employees and non-employee travelers; plan and coordinate travel schedules and arrangements; arrange for prior approval of necessary trips, and coordinate reimbursements consistent with all applicable CSUCO policies and procedures.

General Operations Support:

-In collaboration with the ELP Fiscal and Operations Specialist, assist with the preparation of student assistant personnel documents and recruitment process.

-Assist in student assistant trainings and provide feedback to CAR/W Co-Directors.

-Facilitate timekeeping for faculty special consultants consistent with CSUCO policies and procedures.

-Provide high level customer service and assistance to faculty, administrators, and staff with questions relating to CAR/W.

-Coordinate and interact with individuals at all levels within and outside the Chancellors Office, including routine handling of sensitive and confidential information.

-Provide administrative support to CAR/W Co-Directors: assist with travel arrangements and reimbursement claims, coordinate correspondence, and other duties as assigned.

-Participate in training programs for campus, system analysts, and administrators/staff.

Other Duties:

-Other duties as assigned, including support to department administrative staff as needed, assist with special projects, and perform other general office duties as directed.

-Serve as backup to other CAR/W administrative staff as directed.

Qualifications

This position requires:

-A Bachelor's Degree from an accredited four-year university or equivalent combination of education and related experience is required.

-Minimum of three years of progressive financial and accounting experience.

-Minimum of three years of administrative experience.

-Proficiency with current computer platforms and software programs, such as Smartsheet, Microsoft Office, Microsoft Excel and Adobe Creative Cloud, and ability to learn new programs as needed.

-General administrative/office support experience demonstrating competent performance, ability to work with minimum supervision and frequent interruptions, and flexibility in designing and learning new systems and procedures.

-Hands-on experience with general ledger functions and month-end/year-end close process. Familiarity with accounts payable and accounts receivable processes.

-Strong written, verbal, interpersonal, and customer service skills. Ability to work with a diverse group of individuals in a multicultural environment.

-Strong analytical and problem-solving skills related to budget and project data and ability to prepare reports summarizing progress and projections.

-Strong organizational skills with high level of confidentiality, accuracy, attention to detail, and timeliness. Must be able to exercise judgment when handling sensitive and confidential information.

-Ability to take initiative and use sound judgment in solving problems, developing solutions and prioritizing work, in the context of fast paced environment and competing demands.

-Intermediate knowledge and understanding of unit budgets including basic categories such as personnel costs and operating costs, ability to link procurements and contracts with the applicable accounts in the Center's current annual budget, and ability to learn more advanced concepts and procedures.

-Intermediate knowledge and understanding of contracting and procurement procedures, and demonstrated ability to learn more advanced concepts and procedures.

-Demonstration of experience tracking travel plans, communication with travel vendors and maintaining accurate records of travel expenditures and reimbursements.

-Intermediate knowledge and experience with event planning and coordination practices.

Application Period

Priority consideration will be given to candidates who apply by May 29, 2026. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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