Working Title:  Administrative Support Coordinator

Classification Title: ASC II

Posting Details 

Priority Application Date (Posting will remain open until filled): Tuesday, June 30, 2026 @ 11:55pm PT

Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under general direction of the Director and AVP, the Administrative Support Coordinator provides comprehensive administrative, operational, and program support to advance the APIDA Center, APPEX, and CSU Asian American Grant (CSU ASAP) initiatives). The position also provides high-level administrative, operational, and clerical support, acting as a key liaison between the AVP, staff, and external stakeholders.

The incumbent is responsible for maintaining, tracking and reconciling program fiscal records; supporting program operations implementation and evaluation; and coordinating projects, convenings, meetings, and events with campus and community partners This role also includes guiding new and continuing students though university processes and providing  program-related support to students and staff.  

This position requires independent judgment to gather, analyze, and interpret information, apply university and program policies, and resolve issues. The incumbent utilizes a full range of office technologies and systems, including word processing, spreadsheets, data management platforms, and communication tools, to support daily operations and strategic initiatives.

FLSA: Non-Exempt (eligible for overtime compensation) 

Anticipated Hiring Range: $4,367 per month (Step 1)

CSU Classification Salary Range: $4,367 per month (Step 1) - $6,362 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Monday to Friday, 8:00 am to 5:00 pm. Summer Hours (May - August) will be 7:30am - 4:00pm with a 30 minute lunch.

Department Information 

The APIDA Center serves all Sacramento State community members and allies regardless of race, sex, color, ethnicity or national origin, who are interested in APIDA culture, heritage, and life. Across Sacramento State and in the community, the Center is committed to holding space to cultivate collaboration to address the unique and diverse needs of APIDA students and issues impacting these communities. For more information, visit https://www.csus.edu/student-affairs/centers-programs/asian-pacific-islander-desi-american-student-center/resources.html

APPEX (Asian Pacific Promoting Educational Excellence) is a mental health and wellness cohort program open to all incoming students. It integrates student support services, interdisciplinary curriculum, and co-curricular programming, centering on nutrition, mental health, and psychosocial development within the sociocultural and lived experiences of Asian American, Native Hawaiian, and Pacific Islander (AANHPI) communities. APPEX broadens access to academic support, career exploration, and wellness resources, fostering both personal growth and professional readiness. For more information, visit https://www.csus.edu/student-affairs/asian-pacific-promoting-educational-excellence/about.html

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

1. Experience coordinating and/or performing administrative support functions in a complex administrative environment

2. Experience setting priorities, meeting deadlines, evaluating and making recommendations pertaining to operational and procedural matters

3. Expertise with office software packages (e.g., Microsoft Office) and office equipment

4. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that may involve coordination with the College and/or other programs and programs

5. Ability to provide lead work direction, training, and guidance to student assistants or other office staff and provide input to performance evaluations, when needed.

6. Ability to work with frequent interruptions

7. Ability to work creatively and independently under general direction related to program goals

8. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations

9. Ability to prepare correspondence and utilize spreadsheets and databases

10. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling.

11. Ability to maintain program website

12. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems

13. Ability to use social media to professionally represent the workplace

14. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations

15. Knowledge and understanding of protecting and securing sensitive and confidential data and other forms of information

16. Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds

17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment

• Satisfactory completion of the background check process.

Preferred Qualifications 

1. Experience working in higher education
2. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
3. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
4. Knowledge of budget policies and procedures, scholarships, and financial record tracking
5. Proficiency with Common Management System (CMS), Human Resources / Student Administration (HR/SA); Cognos, Cascade, Concur, Saclink email; Financial Data Warehouse; Blackbaud; Add/Drop procedures
6. Experience with preparation of the course schedule, including scheduling classes and reserving rooms
7. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference

• Resume
• Cover letter

Failure to upload required documentations may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and is recognized by the California Legislative Assembly as a Black-Serving Institution. The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/people-climate/human-resources/benefits/reasonable-accomodation.html

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Campus Safety Act Notification: 

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.