College of Extended Education Office Coordinator

College of Extended Education

Job # 556862

Close Date: 04/30/2026

(Internal Only, Temporary)

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

 

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

 

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(Job #556862) Administrative Support Coordinator II, College of Extended Education Office (Job (#556862) Admin Support Coordinator II, College of Extended Education Office Coordinator, CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1- Step 20), Anticipated Hiring Salary: $4,367 per month (Step 1)

Final salary placement is commensurate with experience, internal equity, and budget considerations.  This is a temporary, full-time, benefited, non-exempt, 12-month pay plan.

 

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

 

Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

 

Position Summary:

 

Reports to the Dean to meet unit and program objectives by providing coordination for office, fiscal, and college operations.

 

Key Responsibilities:

Office Coordination and Support:

• Provide administrative and scheduling support for the Dean, including travel support in Concur;
• Support the Dean in preparing and routing MOUs to appropriate partners;
• Attend department/faculty meetings upon direction from the Dean and record/prepare minutes;
• Provide lead work direction to student support staff to set priorities, delegate tasks, train on procedures, monitor workflow/completion, and provide input for evaluation;
• Plan and execute large-scale coordination projects with visible impact (e.g., multi-program events/rollouts), coordinating across departments and making independent day-to-day decisions from initiation through evaluation;
• Assist with Procard reconciliation for all staff members
• Monitor and maintain CEE's professional memberships;
• Support supervisors and leads with onboarding, training, and professional development, and support a cohesive, collaborative, and effective college.
• Support the Dean in formulating reports to assess and evaluate CEE's financial status;
• Review and monitor position inventory for permanent positions, ensuring appointments, separations, leave, retirement, and payroll are accurate and appropriate;
• Coordinate office supply purchases as needed,
• Provide support to the front counter staff and student staff in supporting students that inquire at the front counter,
• Coordinate staff retreat and weekly meetings for the college,
• Support the registration staff in prepping registration,

 

College Operations:

• In collaboration with the Dean, organize and coordinate strategic and operational fiscal matters;
• Prepare management reports, fiscal year continuation budgets, and other financial status reports;
• As the main contact for P2P/AR Billing, evaluate and recommend improvements processes; develop and document procedures to coordinate implementation across units;
• Prepare faculty teaching contracts for credit and non-credit programs,
• Ensure instructor payroll is accurate and in compliance with all contractual obligations and the faculty collective bargaining agreement;
• Track overload and additional pay for CEE instructors, including tracking WTU efforts and faculty contract buy-outs;
• Support the Dean to track and provide accurate, detailed information on expenditures, available balances, and agency restrictions on use of funds, which includes state funds, endowment funds, gift funds, contract and grant funds and expenditures, and self-support funds;
• Support the Dean in preparing quarterly and end-of-the-year reports for EE and OLLI;
• Work closely with Dean, Coordinators, and Specialists to provide grant support such as pre- and post-awards budget calculations, and reporting; ensure accurate records and documentation in compliance with university standards, state contracting standards, and any grant requirements.

 

Knowledge, Skills, and Abilities Associated with this Position Include:

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to independently handle multiple work unit priorities and projects.
•  Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

 

Minimum Qualifications:

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

 

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

 

Preferred Qualifications:

• College degree
• two years in progressively responsible administrative or clerical position
• experience in an academic office or educational setting with a diverse student and staff population
• working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three Supervisor references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on 04/30/2026.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  [1035]
Publication Date:   [04/16/2026]