CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under the general supervision of the Director of Finance and Operations, the Administrative Support Assistant provides general administrative support for the Department of Health Sciences, including answering inquiries, handling records, maintaining electronic filing systems, assisting with the preparation of reports, operating office equipment and records, distributing meeting minutes, and creating and distributing certificates of completion.

• Provides administrative support to the Director of Development (DoD), including scheduling appointments with internal university personnel and external community members, preparing meeting materials, and ensuring readiness for meetings, events, and tasks.
• Updates and maintains the College scholarship spreadsheet; assists the Director of Development with donor information; and serves as the departmental point of contact regarding scholarship award status updates.
• Uses the University Advancement database (Raiser’s Edge) to create and update records, submit Top Desk Requests, add actions, and upload donor-related information.
• Assists with coordinating daily office operations to support the efficient functioning of the department.
• Assists with logistical support for donor functions and events, including hospitality arrangements, setup, and breakdown.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser:  https://mycsun.box.com/s/ja2bhqyldilv7pkseyc80dyhswqy2i9l

Qualifications

• Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.

Knowledge, Skills, & Abilities

• Knowledge of administrative and academic office practices, including records and electronic filing, student and faculty form processing, report preparation, meeting documentation, graduate application support, departmental communications, calendars, listservs, webpage updates, and university standards.
• Ability to organize and complete detailed assignments accurately and efficiently, including coordinating daily office activities, maintaining program information, preparing certificates and meeting minutes, communicating with students and faculty, supporting applicant notifications, and assisting with recruitment and outreach events.
• Knowledge of advancement and donor-support practices, including scholarship tracking, gift and donation documentation, donor records, development and foundation forms, expense processing, travel reimbursements, and the preparation of background materials for development-related meetings.
• Ability to coordinate complex administrative activities with accuracy, discretion, and timely follow-through, including scheduling, event and travel logistics, correspondence with internal and external constituents, routing documents for approval, maintaining webpages and databases, and updating records in Raiser’s Edge.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1032 / Administrative Support Assistant / 2
• The anticipated HIRING RANGE is $3565 – $3783 per month, dependent on qualifications and experience. The salary range for this classification is: $3565 - $5092 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.  
• This is a Regular position with a one-year probationary period. 
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through September 3, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.  
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Work with purpose at the CSU.
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