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Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

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Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

The IT and Facilities Coordinator provides administrative support to both the CHHS IT unit and the CHHS Facilities unit in a variety of areas, including data entry, communications, scheduling, record keeping, and personnel matters. They provide support to both the CHHS IT Supervisor and the CHHS Facilities Lead. They also act as a customer service specialist for its constituents: faculty, staff, and students.

Key Responsibilities

• Financial Administration Tasks, Data Entry, and Reconciliation
• Reconciles IT/Facilities funds every month, reporting errors to IT/Facilities Lead(s); maintains fund balances for CHHS IT group and CHHS Facilities group.
• Provides reports and financial information to IT/Facilities Leads, as needed.
• Administration, Communications, and Customer Service
• Serves as liaison between staff, faculty and IT Techs, including answering phones and routing group emails.  Is able to independently solve customer problems and identify appropriate resources.
• Scheduling Support
• Supports the Facilities Lead and Lab Techs with the Room Scheduling System for shared rooms/lab spaces for campus-wide use, including making the proper room allocations, as needed. 
• Record Keeping and Inventory
• Maintains data, including but not limited to personnel, financial, the IT Document Library, physical inventory, as needed per CSULB and CHHS policy based on the needs of the department.
• Personnel Support and Coordination
• Provides administrative support to CHHS IT group and the CHHS Facilities group for recruitment process of student assistants and independent contractors per CSULB/CHHS policies and procedures.

Department

CHHS Instructional Support

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Administrative Support Coordinator I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: The hiring range for this position is $4,047 (Step 1) - $4,837 (Step 10) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,047 (Step 1) - $5,896 (Step 20) per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Knowledge, Skills, and Abilities

This position brings strong administrative, financial, and organizational expertise to support the operations of the CHHS IT and Facilities groups. They possess the ability to accurately process and reconcile financial transactions, maintain fund balances, monitor expenditures, and prepare reports that support informed decision-making. Experienced in managing work orders, purchase requests, travel documentation, and vendor-related processes, they ensure compliance with University and CHHS policies and procedures. The ideal candidate is also skilled in analyzing and organizing data from IT ticketing systems to develop meaningful reports that help leadership evaluate historical trends and plan for future technology and facilities needs.

In addition, the ideal candidate demonstrates exceptional customer service, communication, and administrative support skills, serving as a key liaison among faculty, staff, students, vendors, and technical personnel. They efficiently manage correspondence, maintain SharePoint and website content, coordinate meetings, process mail, and support the administration of IT ticketing systems to ensure timely and accurate service delivery. They are adept at maintaining departmental policies and procedures, providing training and guidance to staff and student assistants, and supporting room scheduling and facility allocation processes to meet the operational needs of the college.

The ideal candidate is highly detail-oriented and excels in record keeping, inventory management, and personnel support. They maintain accurate financial, personnel, inventory, and documentation records in accordance with CSU and CSULB record retention requirements, oversee the IT Loaner Library, and track equipment and software assets. They also provide administrative support for student assistant and independent contractor recruitment, onboarding, off-boarding, and timekeeping functions. With strong organizational skills, sound judgment, and the ability to manage multiple priorities, the ideal candidate effectively supports the daily operations of the CHHS IT and Facilities groups while performing additional duties as assigned.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to four years of administrative support experience required.

• Equivalent to a bachelor's degree in a related field or comparable related experience preferred.

• General administrative experience including purchasing and reconciliation is preferred.

• Experience in PeopleSoft and Sharepoint are highly preferred.

Licenses / Certificates

• Valid CA Driver's License preferred.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

Application Procedures

Click “Apply Now” to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.